Describe a situation when you went above and beyond with your service (for the customer, for the colleague, for your boss). If they ask about how you handle complex projects, tight deadlines and schedules, etc., it’s best to sound like you have a system or plan you follow for each new project. Hard. You don’t need to sound like you love this type of scenario, but you do need to sound like you’ve been through it and are comfortable/ready for it. 21. Applied Online. Describe a situation … 5 Administrative Assistant Interview Questions & Answers. 3 Admin Assistant Interview Tips #1 – Use the job description to predict the interview questions. If you're faced with this question, try to give specific anecdotes as opposed to generic answers. Explain in detail how you went above and beyond at your last job or internship. 14 % Employee Referral. 3 Admin Assistant Interview Tips #1 – Use the job description to predict the interview questions. 6. Hard. 3. These questions may address either hard or soft skill areas. This is an entry-level position with different support duties. Get our free PDF with the top 30 interview questions to practice. How would you describe your work style and how do you feel about working in a team? Here, we’re going to look at some admin assistant interview tips, followed by some sample admin assistant interview questions. 7 ADMIN ASSISTANT Interview Questions and Answers by Richard McMunn. Next up… you should also expect to be asked why the job caught your attention or why you chose to apply. No matter what industry you’re in, there are some common administrative assistant interview questions that you’re going to be asked – and they can be the deciding factor in your job search. This is going to be much easier to answer if you’ve carefully read the job description, so make sure you do that before every interview. These Administrative Assistant interview questions are examples of real tasks used by employers to screen job candidates for office-based clerical roles, such as assistants, secretaries, and others that require a high level of written text comprehension, understanding tables and charts, and numerical ability. 71 % Neutral. Executives count on administrative assistants to keep busy schedules and company activities as clear and easy-to-navigate as possible. If the tools you’ve used are different than what this employer uses, explain how you’d approach learning the new software (like watching tutorials, studying user manuals, etc.) Experience. Multiple example answers can be found here. Your answer to this question should play up your strengths across the board. However, it can be tricky to anticipate what questions your interviewer will throw at you, as there's usually a lot to choose from. 76 % In Person. What do you enjoy most about administrative work? Positive. These are questions that start with phrases like, “Tell me about a situation where you had to…” and require a specific story or example. Difficulty. Most administrative personnel are required to use specific software, they’ll want to know what you’ve used in the past. , Beacon Hill Staffing Group, LLC. Upbeat? 7 Administrative Assistant Interview Questions and Answers . "Why should we hire you?" So be ready to share an example of that, too. What’s the most interesting project you’ve worked on as an administrative assistant? Administrative assistants are found in all types of industries. Administrative Assistant Interview Questions An administrative assistant’s primary job responsibility involves managing and distributing information in an office. This question gives you a chance to explain what you're really passionate about and potentially how you want to advance your career. Senior Administrative Assistants perform an assortment of clerical functions such as typing, printing, and database administration. How to Interview and Select an HR Assistant. Why do you want to work for us? Next, make sure to practice all of the administrative assistant interview questions we looked at so you sound confident when answering. 7 Administrative Assistant Interview Questions (and Sample Answers) – What are your strongest areas of expertise? Experience 24 Ratings. How have you changed the administrative assistant position at past companies? When interviewing Senior Administrative Assistants, apt candidates will exhibit commendable interpersonal and planning skills, plus a self-directed … (Best Answers), “What are you hoping a new person can bring to this role?”, “Has anyone failed in this position, and why?”, “Can you show me examples of projects that I would be working on?”, “How much interaction with clients or customers will I have?”, “What abilities are most important for a new person in this job?”, “What would success look like in the first three months in this role?”, “What are the biggest challenges for a new person in this role?”, “What have people in this job gone on to do in the company?”, “When can I expect to hear feedback about next steps in the hiring process?”, “When do you expect to make a hiring decision?”. 24. This includes tasks like answering/making phone calls to relay information, maintaining files, taking memos/meeting notes, sending and receiving messages to other employers or clients, and managing schedules. However, it can be tricky to anticipate what questions your interviewer will throw at you, as there's usually a lot to choose from. However, it's best to just be honest about your work style and explain how you're working to overcome any shortcomings you may have. Behavioral Administrative Assistant Interview Questions. So have a specific reason or two why you chose to apply, based on the job description. Corporate Office "Why this company?" Site Map | Privacy | Trademarks & Legal Statement | FAQs, Industry Leading Staffing, Recruitment & Talent Services, Questions you may be Asked in an Administrative Assistant Interview. Learned any new software programs? Senior Administrative Assistants perform an assortment of clerical functions such as typing, printing, and database administration. 10 % Difficulty 24 Ratings. That way, you’ll put their mind at ease that you’ll be able to use the resources around you to learn quickly. He/ she has to have a professional demeanor at all times and must correctly direct the client call to the concerned departmental employee. Do you consider yourself a patient person? These experienced administrative employees may also be tasked with scheduling meetings and other events. Knowing how to answer administrative assistant interview questions will give you an advantage. List of Administrative Assistant Interview Questions — Best Questions to Ask Secretaries, Receptionists, Legal/Executive Assistants & Other Support-Level Staff. Use those notes to make a list of the software, research, and project-management skills you seek. Administrative assistants do not have a small role by any means. And then how you learned from the mistake and have made sure it doesn’t happen again. What trends do you see impacting the administrative assistant role in the future? 1. Describe your ideal working environment. 3. Behavioral Administrative Assistant Interview Questions. So you should format your answer like this: “I believe the most important skills for an administrative assistant to have are communication, attention to detail, and the ability to work accurately under a tight schedule. Administrative Assistant Interview Questions & Answers, 2020 Edition . Be ready to name two or three skills that you feel are essential. Are you an introvert or an extrovert? The main thing in administration is competency based which means that the administrative assistant needs to be people oriented and a great listener. Save my name, email, and website in this browser for the next time I comment. 770 administrative assistant ~1~null~1~ interview questions. Sample answers for why you are applying can be found here. Here are eight common questions that may be asked at an administrative assistant interview. It doesn't matter what position you're applying for or what industry it's in - this question is always fair game. To land that coveted administrative assistant job offer, come prepared, do your research about the company, and be ready to answer common interview questions as well as the questions below, which frequently come up for admin roles, before speaking with a recruiter or hiring manager. Administrative Assistant Interview Questions. 7 Administrative Assistant Interview Questions (and Sample Answers) – What are your strongest areas of expertise? What skills are most important to you in an administrative assistant? Other interview questions for administrative assistants. Explain the different environments you've worked in and what you prefer, but note that you're open to a more casual or formal culture, depending on where you work. Before that, I was in a much larger corporation and was an administrative assistant to one single Executive. Be ready to demonstrate you’re “battle-tested” and have worked in high-pressure situations in the past. In this case, you should say, “I don’t have this exact experience, but…” and then share the relevant experience you do have (such as working with customers, managing projects, etc.). } We recommend using a software like monday.com to help you organize candidates and also track where they are at in the interview process.. Executive Assistant Interview Questions. That will make them feel confident that you’ll be successful for them. Highlight the Task in which the person was involved. Boston, MA 02108, © Have you earned any certifications? Senior Administrative Assistant Interview Questions. What is the role of an administrative assistant? Formulate answers for common administrative assistant interview questions. Administration assistant interview questions: There will be some generic job interview questions you should think about, but here we share seven admin interview questions you may get asked. Copyright © 2020 Career Sidekick, LLC | Privacy | Disclaimer, Top 14 Administrative Assistant Interview Questions. 23. Here are eight common questions that may be asked at an administrative assistant interview. It’s best to sound like you can work well in a variety of work environments. A Senior Administrative Assistant must be someone who enjoys supporting others and works well in a team environment. Describe a situation when you were under pressure in work. If you land an interview for an administrative assistant position at your dream company, you'll want to spend plenty of time preparing for the big day. Employers also value creative thinking, so any time you can demonstrate this in your job search is a win. The person who Are you more outgoing or a private person? Expect questions about your organizational, time management, and communication skills. When in doubt, you can always use an example from school, an extracurricular or even a sports team if need be. Prepare for these 25 admin interview questions if you’re a serious about landing an office support job. 1. Next, the company will want to know about your ability to multi-task and organize multiple projects. There’s a good chance the business you’re interviewing at will want to make sure their administrative assistants will fit with the overall office environment. Administrative jobs are necessary in nearly every industry, making them among the hottest positions for employers and job seekers alike. 7 ADMIN ASSISTANT Interview Questions and Answers by Richard McMunn. Executives count on administrative assistants to keep busy schedules and company activities as clear and easy-to-navigate as possible. Your answer should sound like this: “You should hire me because I have a background in ___ and ___ and have been doing this for X years. (Make sure to explain why. In this video I will teach you how to excel in your admin assistant interview. Feel free to include comments on further questions/ideas you might have.XYZ Company customer and revenue data reportCompany A, 100 employees, customer for 10 years Company B, 20 employees, customer for 1 year Company C, unknown, customer for 5 years Tech Industry, five companies, $300,000 revenue Retail Industry, eight companies, $1M reven… 1. What was the corporate culture at your last job? 5 Administrative Assistant Interview Questions & Answers. By figuring out how you might answer the most common Executive Assistant interview questions, you’ll also: Learn exactly what skills you need to prepare for an interview and to excel as an Executive Assistant 25. Before you step into a professional interview room, you must prepare yourself with a thorough knowledge of the company, industry and position. Question # 1 Who is Administrative Assistant? For example, you could say, “I’ve worked for businesses with very different environments. When interviewing Administrative Assistants, the most suitable candidate should be a skilled communicator and problem-solver. Exercise: Organize the following data in any way you see appropriate. 2.9. However, if your efforts only saved or earned $50, you might want to let the hiring manager imagination take that one and skip that detail. So one of the best tips I can offer is: Be ready to explain how you can work well under a variety of management styles. Be sure to include desktop software (like Excel) as well as online software (like Google Calendar). Along with the questions we’ve covered for administrative assistants, you should also expect to be given an opportunity to ask questions of your own. 24 Interview Reviews. Meeting deadlines and juggling multiple tasks at once are essential skills when you're an administrative assistant, so be prepared with a solid answer to this question and examples to back up your claims. What are some of the biggest challenges for a person in this position? 17 % Negative. Nobody’s perfect, so don’t try to act like you’ve had a mistake-free career. How Many Pages Should Your Resume Be in 2021? Are you more outgoing or a private person? To recap, make sure you do ALL of the following: First, make sure to study the job description and know about their job before going in. Bubbly? Knowing how to answer administrative assistant interview questions will give you an advantage. 76 % In Person. The first type of behavioral interview question to expect as an administrative assistant is something related to deadlines/schedules. And as a final step – dress for success, practice your handshake, and arrive 5-10 minutes early so that you’re not stressed at the beginning of your interview. Then we’ll also look at how to prepare for an administrative assistant interview overall, including: What you should expect, what you should wear, what questions to ask them, and more. 2. What's an example of a difficult person or situation you faced? When you are applying for an administrative or office position, a typical job interview question is, "What is your greatest weakness?" Administrative Assistant Interview Questions Administrative assistants are usually found in all types of industries. 2.9. This is one of those admin interview questions that they don’t always ask, but if they do, it sounds really bad if you say, “I’m not sure.” So don’t skip this when preparing! So prepare for that, too. Good administrative assistant interview questions delve into where and how the job seeker applied these hard skills, adds Robert Hosking, executive director of OfficeTeam, a Menlo Park, Calif., temporary staffing firm. Beyond basic duties, tell me about what role you see the administrative assistant serving in the office. Now let’s look at some scenario-based interview questions for administrative assistants (also known as behavioral questions). How do you describe your personality? If you saved or earned a company $2,000, share that number! They’ll feel a lot more comfortable hiring you for the job if you can tell a story about how you have been successful while managing a high number of tasks. It’s okay if there’s one management style you like best, but make sure to show that you can work well with all types of people when you describe your ideal manager. COM Administrative Assistant Job Interview Preparation Guide. Positive. What do you enjoy about being an administrative assistant? Make a layout that can easily describe a particular situation. 3. When you are applying for an administrative or office position, a typical job interview question is, "What is your greatest weakness?" In my last job, I accomplished ___, and based on your job description, it sounds like you need similar work here. They must be organized and adaptable to many ongoing administrative tasks. 10 frequent non-technical questions for Administrative Assistant: Also talk about what the outcome was or what result you got. An administrative assistant is a person responsible for performing various tasks. 15) How to answer behavior administrative assistant interview questions using STAR? Hiring one can be difficult. NHS Administrative Assistant Interview Questions. 71 % Neutral. As with any inquiry about a weakness during an interview, you want to make sure to answer honestly and sincerely, but still, paint yourself in a positive light.It can be tricky to give a good response, but there are ways to respond effectively. These experienced administrative employees may also be tasked with scheduling meetings and other events. What's the most interesting project you've worked on and why? Keeping a few sample interview questions and answers at hand can help you get through an interview for the post of an administrative assistant easily. Do your homework and figure out why the company is a perfect match for your skill set and career goals. 2. That last part is key). Interviews at NHS. Administrative Assistant Job Brief: Administrative Assistants play a vital role in the smooth running of any organization, and during the interview, you will need to demonstrate your ability to organize, plan, prioritize and successfully complete all office-related tasks with diligence and professionalism. Show that you have great communication skills, that you’re able to manage and organize lots of “moving pieces,” etc. If you saved or earned a company $2,000, share that number! These are questions that start with phrases like, “Tell me about a situation where you had to…” and require a specific story or example. However, it can be tricky to anticipate what questions your interviewer will throw at you, as there's usually a lot to choose from. Find an appropriate example. Saying, “I’m unemployed and just need a job” is NOT good enough. Or if you don’t have this type of experience, prepare to talk about what you’ve done that’s most similar. Administrative assistant Interview Questions. This list does not include technical or factual questions. Follow the following process to answer interview questions using the STAR technique. 152 Bowdoin Street That’s why I’m confident I can succeed in this role.”. 1. Post a Job. Experience. Are there any ongoing production issues in this department? Be ready for these … Also prepare for questions like, “What do you feel is the purpose of administrative assistants in a company like ours?”.